Artist

Booth Rental :
1 unit: RM 100
2 units: RM 200

Deposit :
RM 100 /unit

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Booth Tag as Entrance Pass: Yes

Cosplayer

Booth Rental :
1 unit: RM 120
2 units: RM 240

Deposit :
RM 100 /unit

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Booth Tag as Entrance Pass: Yes

Exhibition

Booth Rental :
1 unit:
Free
2 units: RM 100

Deposit :
RM 100 /unit

Item included for each unit:

Table: 1

Chair: 2 (1 unit), 3 (2 units)

Booth Tag: 2 (1 unit), 3 (2 units)

Booth Tag as Entrance Pass: No

General

Booth Rental :
1 unit:
RM 180
2 units: RM 330

Deposit :
RM 100 /unit

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Booth Tag as Entrance Pass: Yes

Commercial

Booth Rental :
1 unit:
RM 350
2 units: RM 650

Deposit :
RM 150 /unit

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Booth Tag as Entrance Pass: Yes

General rules and regulations

  1. Tenants MUST show their I.C. for verification upon collection of booth tags before the event. Failure to do so means that the tags will not be issued and may result in cancellation of booth as well as the deposit being forfeited.
  2. Tenants must inform the booth management committees if there are any changes at least ONE MONTH before the event. This is to avoid miscommunication and misunderstanding for all parties involved.
  3. Once the booth spaces are assigned, there will be no further changes allowed.
  4. A penalty fee of RM50 will be incurred for the replacement of a single booth tag.
  5. Each booth type description states how many chairs the tenants would get. Extra charges of RM5 per chair will be charged for tenants who request for it.
  6. Booths that require extra power sockets will be charged an extra RM15 per socket.

Deposit

Forfeited / Not Refundable
  1. Breaking of the aforementioned rules will result in the deposit being forfeited. Aside from those rules, here are other rules set by the AG committee that if broken will result in the forfeiture of deposit. It is including and not limited to:
    1. Displaying pirated items or items against copyright law,
    2. Displaying R-rated items publicly (including and not limited to x-rated doujins, figures or etc.),
    3. Allowing non-booth tag holders into the booth area (unauthorized entry into the booth area.).
    4. Cancellation of booths after payment,
    5. Not setting up booths on time without a valid reason. Any emergencies should be informed to the booth management committee or the AG committee right away.
    6. Giving false or incomplete information during booth registration,
    7. Closing up and leaving the event early without permission and valid reason.
    8. Displaying real weapons (including and not limited to swords, guns etc) or items that can be used as weapons to harm people,
  2. For tenants who are unsure about whether or not their products or displays are following the rules, please consult the booth management committee.
  3. For booths that are not clean and tidy, please refer to item 5 in Booth Setup section.
  4. For booth alterations, please refer to item 7 in Booth Setup section.
Returning of Deposit
  1. Once the event ends, the AG committee will require a period of between two to six weeks to refund the deposit through online bank transfer only.
  2. During this time, the committee will be making sure that the tenants have been following the rules throughout the event.
  3. Tenants who did not follow the rules will be notified that their deposits have been forfeited during this period as well.

Booth Setup

  1. Booth setup must be done from October 11, 2019 (from 3:00pm – 6:00pm) or latest by October 12 , 2019 (from 9:00am to 10:30am).
  2. Booths must be readily setup by 10:30am both event days.
  3. The products and or merchandises may be kept at the event area before event starts and between event (from after Otakyun! 2019 on October 12 – 13) but it is not advisable.
  4. All products in the booth are the responsibilities of the tenants. The AG committees will not be responsible for the damage or loss of the products.
  5. Tenants are responsible for their own space and items within their area from setup until the end of the clean-up time after the event is over. Tenants are required to keep their area clean and orderly throughout this period. If the tenants do not adhere to this rule, the committee reserves the right to forfeit their deposit.
  6. Tenants must inspect their booths and space before the set-up to ensure booth provided is according to standards. During this stage, it is the tenants’ responsibility to inform the booth management committees of any booth problems (ie booth table is wet, power socket nearby is not functioning etc). This is to ensure that both parties are already aware of the booth conditions. Any complaints after this stage, if no reports were made, will not be entertained.
  7. The tenants must not alter the booths without the permission and knowledge of the booth management committee. Altering booths without permission will be treated as damaging them and will result in the forfeiting of deposit.
Setup Time

Friday

Date : 11th October 2019
Time : 15:00 to 18:00

Saturday (Day 1)

Date : 12th October 2019

Time : 09:00 to 10:30

Sunday (Day 2)

Date : 13th October 2019

Time : 09:00 to 10:30

Artist Booths

  1. Artist booths are open to artists selling only original artwork / handicraft.
  2. Booth rental rates are:
    1. Single unit = RM100
    2. Two units = RM200
  3. Deposits are RM100 per booth.
  4. Each booth comes with a 7feet x 3feet table. Table cloths are included.
  5. Each booth comes with 2 plastic chairs.
  6. Please note that the amount of booth tags given per artist booth unit are 2.
  7. These tags must be worn at all times for security and access purposes.
  8. The tags will also act as entrance tickets.
  9. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  10. There is no option to purchase extra booth tags for more booth assistants.
  11. Artists must ensure the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Cosplayer Booths

  1. Cosplayer booths are open to cosplayers to sell their own cosplay and merchandise.
  2. Booth rental rates are:
    1. Single unit = RM120
    2. Two units = RM240
  3. Deposits are RM100 per booth.
  4. 4. Each booth comes with a 7feet x 3feet table. Table cloths are included.
  5. Each booth comes with 2 plastic chairs.
  6. Please note that the amount of booth tags given per cosplayer booth unit are 2.
  7. These tags must be worn at all times for security and access purposes.
  8. The tags will also act as entrance tickets.
  9. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  10. There is no option to purchase extra booth tags for more booth assistants.
  11. Cosplayer booth tenants are responsible to ensure that the crowd in front of their booths will not disrupt the neighbouring booths’ space.
  12. Tenants are also responsible to ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Exhibition Booths

  1. Exhibition booths are for displaying hobby and collectible only. Sales of items are NOT PERMITTED on these booths.
  2. Booth rental rates are:
    1. Single unit = RM0 (Free)
    2. Two units = RM100
  3. Deposits are RM100 per booth.
  4. Each booth comes with a 7feet x 3feet table. Table cloths are included.
  5. A single booth unit comes with 2 plastic chairs but two units comes with a total of 3 plastic chairs.
  6. A single booth unit also comes with 2 booth tags. For two booth units, tenants will get 3 booth tags.
  7. The exhibition booth tags are for security verification purposes only. Exhibition tag holders are still required to purchase entrance tickets for both days.
  8. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  9. There is no option to purchase extra booth tags for more booth assistants.
  10. Booth tenants must ensure that the products on display are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

General Booths

  1. General booths are open and not limited to:
    1. Food stalls;
    2. Second hand item stalls;
    3. Communities or Clubs (including game societies);
    4. Any other uncategorised booths.
  2. Booth rental rates are:
    1. Single unit = RM180
    2. Two units = RM330
  3. Deposits are RM100 per booth.
  4. Each booth comes with a 7feet x 3feet table. Table cloths are included.
  5. Each booth comes with 2 plastic chairs.
  6. Please note that the amount of booth tags given per general booth unit are 2.
  7. These tags must be worn at all times for security and access purposes.
  8. The tags will also act as entrance tickets.
  9. Food stalls are not allowed to use cooking electrical appliances (ie microwave or electric kettle) at the venue.
  10. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  11. Extra booth tags for more assistants are available for purchase during the event day with each tag priced at RM50.
  12. Please refer to section Deposit – Forfeited / Non Refundable for more rules or ask the booth management committee if there are any uncertainties.

Commercial Booths

  1. Commercial booths are open to registered companies selling official goods and merchandise only.
  2. Booth rental rates are:
    1. Single unit = RM350
    2. Two units = RM650
  3. Deposits are RM150 per booth.
  4. Each booth comes with a 7feet x 3feet table. Table cloths are included.
  5. Each booth comes with 2 plastic chairs.
  6. Please note that the amount of booth tags given per commercial booth unit are 2.
  7. These tags must be worn at all times for security and access purposes.
  8. The tags will also act as entrance tickets.
  9. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  10. Tenants that require more booth tags should request for them latest by 2 weeks before the event. It will be subject to approval by the booth management committees.
  11. If approved, tenants will be notified and cost for extra booth tags must be paid during setup time (as listed on Booth Setup).
  12. Extra booth tags costs RM50 per tag.
  13. Commercial booths must ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.