Exhibition

Booth Rental :
RM 150 /unit

Deposit :
RM 100 /unit

Booth Space:
1.8m x 1.5m
(6ft X 5ft)

Item included for each unit:

Table: 1

Chair: 2 (1 unit), 3 (2 units)

Booth Tag: 2 (1 unit), 3 (2 units)

Cosplayer

Booth Rental :
RM 150 /unit

Deposit :
RM 100 /unit

Booth Space:
1.8m x 1.5m
(6ft X 5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Artist

Booth Rental :
RM 250
/unit

Deposit :
RM 100 /unit

Booth Space:
1.8m x 1.5m
(6ft X 5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Commercial (Small)

Booth Rental :
RM 350 /unit

Deposit :
RM 100 /unit

Booth Space:
1.8m x 1.5m
(6ft X 5ft)

Item included for each unit:

Table: 1

Chair: 2

Booth Tag: 2

Commercial (Big)

Booth Rental :
RM 1200 /unit

Deposit :
RM 200 /unit

Booth Space:
3.0m x 3.0m
(10ft X 10ft)

Item included for each unit:

Table: 2

Chair: 4

Booth Tag: 4

*Floorplan is draft only and will be changed from time to time by Chibi Otakyun! organisers as required by the mall management.

General rules and regulations

  1. Tenants MUST show their I.C. for verification upon collection of booth tags before the event. Failure to do so means that the tags will not be issued and may result in cancellation of booth as well as the deposit being forfeited.
  2. Tenants must inform the booth management committees if there are any changes at least THREE WEEKS before the event. This is to avoid miscommunication and misunderstanding for all parties involved.
  3. Once the booth spaces are assigned, there will be no further changes allowed.
  4. A penalty fee of RM50 will be incurred for the replacement of a single booth tag.
  5. Each booth type description states how many chairs the tenants would get. Extra charges of RM10 per chair will be charged for tenants who request for it.
  6. Booths that require power sockets will be charged an extra RM15 per socket.
  7. Displaying and sales of weapons and its replicas (guns, swords or any weapon replica look-alike made from any materials) is prohibited and ban from this event.
  8. Anime Gathering (AG Team) reserves the right to change these Rules & Regulations at any time without prior notice. In the event that any changes are made, the revised Rules & Regulations shall be posted on this website immediately.

Deposit

Forfeited / Not Refundable
  1. Breaking of the aforementioned rules will result in the deposit being forfeited. Aside from those rules, here are other rules set by the AG committee that if broken will result in the forfeiture of deposit. It is including and not limited to:
    1. Displaying pirated items or items against copyright law,
    2. Displaying R-rated items publicly (including and not limited to x-rated doujins, figures or etc.),
    3. Allowing non-booth tag holders into the booth area (unauthorized entry into the booth area.).
    4. Cancellation of booths after payment,
    5. Not setting up booths on time without a valid reason. Any emergencies should be informed to the booth management committee or the AG committee right away.
    6. Giving false or incomplete information during booth registration,
    7. Closing up and leaving the event early without permission and valid reason.
    8. Displaying real weapons (including and not limited to swords, guns etc) or items that can be used as weapons to harm people,
  2. For tenants who are unsure about whether or not their products or displays are following the rules, please consult the booth management committee.
  3. For booths that are not clean and tidy, please refer to item 5 in Booth Setup section.
  4. For booth alterations, please refer to item 6 in Booth Setup section.
Returning of Deposit
  1. Once the event ends, the AG committee will require a period of between two to six weeks to refund the deposit through online bank transfer only.
  2. During this time, the committee will be making sure that the tenants have been following the rules throughout the event.
  3. Tenants who did not follow the rules will be notified that their deposits have been forfeited during this period as well.

Booth Setup

  1. Booth setup must be done from October 21, 2022 (from 3:00pm to 6:00pm) or latest by October 22 , 2022 (from 8:30am to 9:30am).
  2. Booths must be readily setup by 9:30am both event days.
  3. All products in the booth are the responsibilities of the tenants. The AG committees will not be responsible for the damage or loss of the products.
  4. Tenants are responsible for their own space and items within their area from setup until the end of the clean-up time after the event is over. Tenants are required to keep their area clean and orderly throughout this period. If the tenants do not adhere to this rule, the committee reserves the right to forfeit their deposit.
  5. Tenants must inspect their booths and space before the set-up to ensure booth provided is according to standards. During this stage, it is the tenants’ responsibility to inform the booth management committees of any booth problems (ie booth table is wet, power socket nearby is not functioning etc). This is to ensure that both parties are already aware of the booth conditions. Any complaints after this stage, if no reports were made, will not be entertained.
  6. The tenants must not alter the booths without the permission and knowledge of the booth management committee. Altering booths without permission will be treated as damaging them and will result in the forfeiting of deposit.
Setup Time

Friday

Date : 21st October 2022
Time : 15:00 to 18:00

Saturday (Day 1)

Date : 22nd October 2022

Time : 08:30 to 09:30

Sunday (Day 2)

Date : 23th October 2022

Time : 08:30 to 09:30

Exhibition Booths

  1. Exhibition booths are for displaying hobbies and collectibles & are for promotional purposes only. Sales of items are NOT PERMITTED on these booths.
  2. Booth rental rate is RM150 per booth.
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 1.8m x 1.5m (6feet x 5feet).
  5. Each booth comes with 1 table (6feet x 3feet). Table cloths are included.
  6. A single booth unit comes with 2 banquet chairs, but two units comes with a total of 3 banquet chairs.
  7. A single booth unit also comes with 2 booth tags. For two booth units, tenants will get 3 booth tags.
  8. The exhibition booth tags are for security verification purposes only
  9. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  10. There is no option to purchase extra booth tags for more booth assistants.
  11. Booth exhibitors must ensure that the products on display are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Cosplayer Booths

  1. Cosplayer booths are open to cosplayers to sell their own cosplay and merchandise.
  2. Booth rental rate is RM150 per booth.
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 1.8m x 1.5m (6feet x 5feet).
  5. Each booth comes with 1 table (6feet x 3feet). Table cloths are included.
  6. Each booth comes with 2 banquet chairs.
  7. Please note that the amount of booth tags given per cosplayer booth unit are 2 tags only.
  8. Booth tags must be worn at all times for security and access purposes.
  9. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  10. There is no option to purchase extra booth tags for more booth assistants.
  11. Cosplayer booth tenants are responsible to ensure that the crowd in front of their booths will not disrupt the neighboring booths’ space.
  12. Booth tenants are also responsible to ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Artist Booths

  1. Artist booths are open to artists selling only original artwork / handicraft.
  2. Booth rental is RM250 per booth.
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 1.8m x 1.5m (6feet x 5feet).
  5. Each booth comes with 1 table (6feet x 3feet). Table cloths are included.
  6. Each booth comes with 2 banquet chairs.
  7. Please note that the amount of booth tags given per artist booth unit are 2 tags only.
  8. Booth tags must be worn at all times for security and access purposes.
  9. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  10. There is no option to purchase extra booth tags for more booth assistants.
  11. Artists must ensure the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Commercial Booths (Small)

  1. Commercial booths (small) are open for selling of goods and merchandises only.
  2. Booth rental rate is RM350 per booth.
  3. Booth deposit is RM100 per booth.
  4. Each booth space is 1.8m x 1.5m (6feet x 5feet).
  5. Each booth comes with 1 table (6feet x 3feet). Table cloths are included.
  6. Each booth comes with 2 banquet chairs.
  7. Please note that the amount of booth tags given per commercial (small) booth unit are 2 tags only.
  8. Food stalls are not allowed to use cooking electrical appliances (ie microwave or electric kettle) at the venue.
  9. NO shelf or display racks are allowed on the FLOOR within the designated floor space. Any shelf or display racks on the table CANNOT exceed 6 feet height including the table.
  10. Booth tags must be worn at all times for security and access purposes.
  11. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  12. Tenants that require more booth tags should request for them at least 2 weeks before the event and subjected to approval by the booth management committees.
  13. Upon approval, tenants will be notified and cost for extra booth tags must be paid during setup time (as listed on Booth Setup).
  14. Each extra booth tags costs RM50 per tag.
  15. Commercial booths must ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.

Commercial Booths (Big)

  1. Commercial booths (big) are open for selling of goods and merchandises only.
  2. Booth rental rate is RM1200 per booth.
  3. Booth deposit is RM200 per booth.
  4. Each booth space is 3.0m x 3.0m (10feet x 10feet).
  5. Each booth comes with 2 tables (6feet x 2.5feet). Table cloths are included.
  6. Each booth comes with 4 banquet chairs.
  7. Each booth comes with 4 booth tags only.
  8. Each booth comes with carpeted flooring.
  9. The shelves in the picture above are NOT PROVIDED. Booth tenants are allowed to bring :
    • Tall display shelf/rack to be placed at the rear (not exceeding 6ft height)
    • Small display shelf/rack to be placed at the side (not exceeding 2.5ft height)
  10. Food stalls are not allowed to use cooking electrical appliances (ie microwave or electric kettle) at the venue.
  11. Booth tags must be worn at all times for security and access purposes.
  12. Loss of the tag will result in a penalty of RM50 for the replacement of a single booth tag.
  13. Tenants that require more booth tags should request for them at least 2 weeks before the event and subjected to approval by the booth management committees.
  14. Upon approval, tenants will be notified and cost for extra booth tags must be paid during setup time (as listed on Booth Setup).
  15. Each extra booth tags costs RM50 per tag.
  16. Commercial booths must ensure that the products sold or displayed are adhering to the rules listed under Deposit – Forfeited / Non Refundable section above.2.5